> WEBSITE TERMS AND CONDITIONS

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This website is operated by "Scots In London Ltd” (“SCOTSIN” and "Scotsin" and "Scotsin.com" and "ScotsInLondon.com" and “SIL”  and "Scots In London" and "Scottishin" and "Scotlandin" and "us" and "we"). We are registered in Scotland under company number SC299011 and have our registered office at Scots In London Ltd, Q Court, 3 Quality Street, Edinburgh, EH4 5BP, Scotland. The term "you" refers to the user of or visitor to our website. Our VAT number is [     ].

By using Scots in London Ltd services, you represent and warrant that:

•    all registration you submit is truthful and accurate;

•    you will maintain the accuracy of such information;

•    you are 18 years of age or older;

Your use of Scots in London Ltd may be deleted and your membership may be terminated without warning, if we believe that you are under 18 years of age.

After registering your details, you will receive an e-mail from us acknowledging that we have received your registration / subscription request and your secure online payment. We aim to provide you with immediate access to the membership of your choice but cannot be liable for any problems, delays or losses arising out of any cause beyond our control. Until such time as your subscription has been activated access to our site will only be permitted on a temporary basis, and we reserve the right to withdraw or amend the Service we provide on our site without notice.

 

From time to time, we may restrict access to some parts of our site, or our entire site, to users who have registered with us. You are responsible for making all arrangements necessary for you to have access to our site. You are also responsible for ensuring that all persons who access our site through your internet connection are aware of these terms, and that they comply with them.

 

Although we do our best to provide constant, smooth, uninterrupted access to the Service, we shall not be responsible for your access or connection to the SCOTSIN website, or for the quality of the transmission of any information passing between you and the website. You will be responsible for providing your own communications equipment to access the website via the internet, and the internet access charges thereon.

 

We shall not be responsible for any problem you may experience with the Service due to the act or fault of any telecoms provider, internet service provider and/or technology supplier; systems maintenance (we shall try to keep this to a minimum and outside of peak hours, wherever reasonably possible); any incompatibility or technical fault in respect of your computer hardware software and/or systems and/or mobile phone; your registration details are inaccurate or out-of-date; your email in-box is full; you are not following the instructions we give you for using the Service or any other circumstance where we send you or grant you access to a particular Service but you are unable to receive it through no fault of our own.

 

Further, the Service is subject to the limitations of the enabling technology on which it is reliant and may be adversely affected by network performance and other operational factors beyond our control including without limitation congestion, network coverage, dropped connections, the performance of your own device and the maintenance and support of secure network connections. We accept no responsibility if you do not receive the Service for any of these reasons.

 

If for any reason we are unable to supply a particular Service, we will endeavour to inform you as soon as possible. We reserve the right to permanently withdraw any Service, in which event you will be entitled to a refund of any fees already paid by you to the extent that the fees relate to use of the Service following the withdrawal date.

We may from time to time host events. These events are by invitation only. Invitations will be sent to your supplied email address. You must accept your invitation in order to be put on the guest list for the event. If there are no places available you will be notified.

 

All places are usually allocated on a first come first served basis, prioritised by user / membership level. Receipt of an invitation does not guarantee you a place. You may be required to show identification upon arrival to the event. SCOTSIN and / or the venue reserve the right to refuse admission and the right to alter or amend the programme as stated on the invitation or otherwise as necessary as a result of unforeseen circumstances. Entry will be refused to any persons deemed to be in a drunken or otherwise unacceptable state.

Any SCOTSIN promotions on behalf of a third party will be bound by the terms and conditions of the third party. Promotions are valid for a set time as set out in the offer email. Offers may be withdrawn or amended at our discretion. Any extension of an offer will be at the discretion of SCOTSIN or the third party.

All tickets and offers are usually allocated on a first come first served basis, prioritised by user / membership level. Receipt of an offer does not guarantee you a place. You must follow the booking instructions carefully in order to make your booking. We accept no responsibility for members who fail to secure a place due to failure to follow the given instructions.

 

Event tickets may be subject to an additional booking fee from the venue or promoter and will be subject to a maximum number of tickets per person. The booking fee is non refundable.

 

When booking tickets or offers you will need to have your reference number available. This should be quoted when you are making any bookings or entering in to any correspondence regarding your booking. All reference numbers are unique. Attempting to use a false reference number will lead to you being withdrawn from the Service.

 

All offers and promotions may be withdrawn or amended at any time. SCOTSIN reserve the right to correct any mistakes contained in emails that have been sent to members.

Whenever you make use of a feature that allows you to upload material to our site, or to make contact with other users of our site, you must comply with the standards set out in our Acceptable Use Policy [LINK TO ACCEPTABLE USE POLICY] . You warrant that any such contribution does comply with those standards, and you indemnify us for any breach of that warranty.

 

Any material you upload to our site will be considered non-confidential and non-proprietary, and we have the right to use, copy, distribute and disclose to third parties any such material for any purpose. We also have the right to disclose your identity to any third party who is claiming that any material posted or uploaded by you to our site constitutes a violation of their intellectual property rights, or of their right to privacy.

We process information about you in accordance with our Privacy Policy [LINK TO PRIVACY POLICY] . By using the website, you consent to such processing and you warrant that all data provided by you is accurate.

This website may also include links to other websites. These external websites are not under our control. We have no control over the nature, content and availability of these sites, and accept no responsibility for them or for any loss or damage that may arise from your use of them. We cannot be held responsible for such websites and cannot make any guarantees about them. We provide these links because we think they might interest you and these links are provided for your convenience to provide further information. We have no responsibility for the content of the linked website and we do not monitor or endorse these other websites.

 

You may not create a link to this website from another website or document without SCOTSIN's prior written consent.

You are responsible for maintaining the confidentiality of any password, security access code and account details provided to you by us at any time in connection with your use of this Service. We are not in any way liable for any damages (direct or indirect) or any costs, claims and expenses incurred by you arising from your failure to properly protect confidential information provided to you.

We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our opinion you have failed to comply with any of the provisions of these Terms and Conditions.

When using our site, you must comply with the provisions of our Acceptable Use Policy [LINK TO ACCEPTABLE USE POLICY] .

The content of our website is subject to proprietary and intellectual property rights arising throughout the world and protected by local, national and international law, treaties and conventions. The software and processes relating to our website and online facilities are protected by copyright and/or patent protection. This website and its content is the copyright of "Scots In London Ltd” - © "Scots In London Ltd” 2007. All rights reserved.

 

You may not post, modify, distribute, or reproduce in any way any copyrighted material, trademarks, or other proprietary information belonging to others without obtaining the prior consent of the owner of such proprietary rights. We respect the intellectual property rights of others. If you believe your works has been copied in a way that constitutes copyright infringement or are aware of any infringing material on the website, please contact us and provide us with the following information:

•    an electronic or physical signature of the person authorised to act on behalf of the owner of the copyright interest;

•    a description of  the copyrighted work that you claim has been infringed;

•    a description of where the material that you claim is infringed is located on the website (including the URL and / or screenshot);

•    your address, telephone number, and email address;

•    a written statement by you that you believe in good faith that the disputed use is not authorised by the copyright owner, its agent, or the law;

•    a statement by you that the above information in your notice is accurate and that you are the copyright owner or authorised to act on the copyright owner's behalf.

Any redistribution or reproduction of part or all of the contents in any form is prohibited other than the following:

•    you may print or download to a local hard disk extracts for your personal and non-commercial use only;

•    you may copy the content to individual third parties for their personal use, but only if you acknowledge the website as the source of the material;

•    you may not, except with our express written permission, distribute or commercially exploit the content. Nor may you transmit it or store it in any other website or other form of electronic retrieval system.

After placing an order through the ScotsInLondon.com “Scotsin.com” online shopping facility for any products (“Products”), you will receive an e-mail from us acknowledging that we have received your order. Please note that this does not mean that your order has been accepted. All orders are subject to acceptance by us, and we will confirm such acceptance to you by sending you an e-mail that confirms the Product(s) which have been dispatched (the “Dispatch Confirmation”). The contract between us will only be formed when we send you the Dispatch Confirmation.

•    Any Products will be at your risk from the time of delivery;

•    Ownership of the Products will only pass to you when we receive full payment of all sums due in respect of the Products; including delivery charges.

We will use our reasonable endeavours to fulfil your order for any Product by the delivery date set out in the Dispatch Confirmation, or, if no delivery date is specified, then within 30 days of the date of Dispatch Confirmation, unless there are exceptional circumstances.  Please note that time for delivery is an estimate only.

The prices payable for the Service or any Products that you order are clearly set out in our website.
Prices are liable to change at any time. We will endeavour to provide advance notice by email of any price increase to our Service or products before it happens. You will be required to pay the delivery charges of physical goods ordered. These charges will be added to the total amount due as set out in our Delivery Guide [INSERT A LINK TO A DELIVERY GUIDE and set out postage charges/delivery times]. You will not have to pay any delivery charges for digital Products that can be downloaded via our website.

 

The cost applicable to the Service is:

•   SCOTSIN (6 month option);

•   SCOTSIN (12 month option). 

Certain SCOTSIN events incur a separate charge, over and above the paid membership fee. In all cases, this additional fee will be clearly stated on invitations.

 

All prices are expressed as inclusive of any VAT where applicable unless otherwise stated. Please note that your internet service provider and/or telephone service provider may also charge you for time spent accessing the Site at their standard rates.

 

Fees are payable, in advance, in British Pounds Sterling (GBP). The fees are payable for the Service, which is on a one or six or twelve monthly subscription basis (depending on what's on offer on Membership page at time of enquiry). You must provide us with complete and accurate payment information. Payment for the Service or Products must be by credit or debit card. We accept payment with Visa, Maestro, Visa Electron, MasterCard, Delta, Direct Debit [LIST OF CREDIT AND DEBIT CARDS].

 

All online payments and payment systemswill be handled by WorldPay and Streamline, secure online payment service providers, via their systems (both owned and part of The Royal Bank of Scotland Plc Group of Companies. Your credit/debit card details will be encrypted to minimise the possibility of unauthorised access or disclosure.

 

If WorldPay do not receive payment authorisation or any authorisation is subsequently cancelled we may immediately terminate or suspend provision of the Service in question or all of the Services.

 

We will not charge your credit or debit card until we dispatch your Product order or provide access to your online membership. We will normally verify prices as part of our dispatch procedures so that, where we have incorrectly priced a particular Service or Product, we will not be bound to supply that Service or Product to you at the stated price. We reserve the right to charge you the correct price and to subsequently charge you the difference between the incorrect and correct price.

If we provide a free trial for a Service which is payable under a subscription, you will be charged for your subscription with effect from the expiry date of that free trial period. Your account will be automatically renewed and charged at full price unless you specifically request the cancellation of your membership.

The date of the welcome message will be the first day of your subscription for that particular Service, unless you are entitled to a free trial of the Service in which case your subscription period will begin at the end of the trial period.

Each Service will have a subscription period of either six or twelve months from the welcome message (or end of free trial, if appropriate), unless we expressly state otherwise. Because we make arrangements for the provision of the Services on receipt of your order, your only right of cancellation (other than in respect of a free trial) is as set out below.

Your six or twelve month subscription will renew automatically unless we or you cancel it. Each notification will include the date when renewal is to take place and the price applicable for the next Service period. We will send you notification 14 days before renewal and two months in advance of automatic renewal of your subscription. You may cancel your subscription to prevent automatic renewal but you must do so before automatic renewal has taken place in order to avoid being billed for the continued subscription.

 

If you are purchasing Products, you may cancel at any time within seven working days, beginning on the day after you received the Products. In this case, you will receive a full refund of the price paid for the Products in accordance with our refunds policy.

 

Any price discounts will take effect at the time you place your order for a particular Service or Product but will not be valid during the term of your subscription.

 

To cancel any Service or Products, you must inform us in writing. You must return any Products to us immediately in the same condition in which you received them and at your own cost and risk. You have a legal obligation to take reasonable care of the Products while they are in your possession. If you fail to comply with this obligation, we have the right of action against you for compensation.

 

If, in our reasonable opinion, you are in breach of any term of this Agreement, we may cancel this Agreement with you and reserve our right not to issue a refund.

 

In addition, we reserve the right to suspend or terminate any Member’s access to the SCOTSIN Service, or parts of it, if the relevant Member is abusive, discriminatory or threatening, or harasses or communicates offensive messages or images to another Member, whether or not through the SCOTSIN Service.  SCOTSIN may remove such user submissions and/or terminate a User’s access for uploading such material in violation of these Terms and Conditions at any time, without prior notice and at its sole discretion.

When you order from us online, you are entitled to a cooling off period when you can return your goods without any penalty. Our cooling off period is 7 days, which includes any statutory cooling off period.

 

This period starts the day the contract is agreed (i.e. you receive an email from us saying we have processed your membership) and ends 7 days after the day following delivery of this confirmation email. In this case you will receive a full refund of the price paid for the Service or Products in accordance with the refunds policy.

Although the final decision is at our discretion, we will not refuse a refund without good reason.
When you cancel the Service or return a Product to us:

19.1     Where you have cancelled the contract between us within the seven-day cooling-off period, we will process the refund due to you as soon as possible and, in any case, within 30 days of the day you have given notice of your cancellation. In this case we will refund the price of the Service or Product in full, including the cost of sending the item to you. However, you will be responsible for the cost of returning the item to us.

19.2    for any other reason (for instance, because you have notified us that you do not agree to any change in these terms and conditions or in any of our policies, or because you claim that a Product or Service is defective), we will examine the returned Product or Service and will notify you of your refund via e-mail within a reasonable period of time. We will usually process the refund due to you as soon as possible and, in any case, within 30 days of the day we confirmed to you via e-mail that you were entitled to a refund for the product. Products returned by you because of a defect will be refunded in full, including a refund of the delivery charges for sending the item to you and the cost incurred by you in returning the item to us.

Upon cancellation of the Service no further payments from your account will be deducted. You will, of course, be able to access the Service until the end of the cancellation period.

 

Any refunds will be credited back to your original payment card.  If that card has expired, we will send you a cheque instead.

 

These provisions do not affect your other statutory rights.

We will not be liable or responsible for any failure to perform, or delay in performance of, any of our obligations under a Contract that is caused by events outside our reasonable control (Force Majeure Event).  A Force Majeure Event includes any act, event, non-happening, omission or accident beyond our reasonable control.

 

Our performance under any Contract is deemed to be suspended for the period that the Force Majeure continues, and we will have an extension of time for performance for the duration of that period. We will use our reasonable endeavours to bring the Force Majeure Event to a close or to find a solution by which our obligations under the Contract may be performed despite the Force Majeure Event.

We provide no warranties, representations, statements or guarantees, whatsoever whether express or implied, with respect to the content on our website or the performance of any of our Services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.

In particular, we do not warrant that our website or the server that makes it available or any of its contents are virus free or free from harmful components. We do not warrant that the website and service will be uninterrupted and error free, timely or secure and that errors and defects will be corrected or that the use of the SCOTSIN service or content made available will be correct, timely, accurate, or otherwise reliable.

 

Please do not send confidential or proprietary information from you through our website. Any material, information or other communication you may transmit to the website (other than your personal information, which is processed in accordance with our Privacy Policy) will be considered non-confidential and non-proprietary.

 

You may be able to upload information or documents (“Content”) in accordance with your use of the site. All content submitted by you to us must:

•    Be legal, honest, decent and truthful and comply with all applicable laws, regulations, standards or codes of conduct;

•    Not infringe the copyright, design, privacy, publicity, data protection, trade mark or any other rights of any third party, nor be obscene, abusive, threatening, libellous or defamatory of any person; and

•    Not advertise or otherwise solicit for funds or be a solicitation for goods or services.

We have the right to monitor Content and may edit, reject or remove Content if we believe it does not comply with the above.

 

You have sole responsibility for the Content which you submit to us for publication on the site and in no event shall we be liable to you for any of the following types of loss or damage arising out of or in connection with your use of the website or other services provided via the website including without limitation:

•    any loss of profits, loss of earnings, loss of anticipated savings, goodwill or revenue;

•    any loss, damage or corruption of data;

•    any indirect or consequential loss;

•    any other loss or damage of any kind, however arising and whether caused by tort (including negligence), breach of contract or otherwise, even if foreseeable.

While we will take all reasonable steps to protect your personal information, we cannot guarantee the security of any personal information you disclose online. You accept the inherent security implications of providing information over the internet and will not hold us responsible for any breach of security except where we have been negligent or in wilful default.

 

If we are found to be liable to you, our liability (whether arising in negligence or otherwise) will not under any circumstances exceed an amount equal to the sums paid or payable by you in respect of the Service to which such liability relates.

 

This does not affect our liability for death or personal injury arising from our negligence, nor our liability for fraudulent misrepresentation as to a fundamental matter, nor any other liability which cannot be excluded or limited under applicable law.

You agree to defend, indemnify and hold us harmless against any damages, losses, liabilities, obligations, costs or debt, claims, demands or expenses (including any reasonable legal costs) made by any person, firm or company or awarded against us by any legally competent body (including without limitation any court of law, arbitrator or regulatory authority) or as a result of any mediation or any agreement signed by us and expressed  to be in full and final settlement arising out of any information or content supplied by you to us at any time and for any reason.

These terms and conditions shall be at all times governed by and construed in accordance with the laws of Scotland and you hereby submit to the non-exclusive jurisdiction of the Scottish Courts.

 

Terms and Conditions

SCOTSIN is a "Membership" community networking environment. By its very nature and purpose, this website is a community networking environment by which business professionals and social individuals seek to make contact with each other.

 

Do you consent to sharing your chosen level of personal information data with your fellow members and visitors to the SCOTSIN website, and by so doing, benefit from the subsequent community networking and connectivity opportunities?

 

I agree to the Terms and Conditions. Click the [accept terms and conditions and create new account / submit] buttons if you have read and accept the terms and conditions, acceptable use, editorial and privacy policy.

 

This acceptable use policy sets out certain principles which we expect you to observe when using our website. In the event of non-adherence a warning will be issued. Where a breach of these principles is considered sufficiently serious (in our complete discretion) we may edit or remove material posted by you on any part of our website and/or terminate and/or suspend your membership.

 

Your use of our site means that you accept, and agree to abide by, all the policies in this acceptable use policy, which supplements our terms and conditions [LINK TO TERMS AND CONDITIONS] .

 

In the event of termination and/or suspension we will not be liable to you for any refund or for any other loss, injury or damage whatsoever which you may incur (including without limitation any direct, indirect or consequential loss, costs, loss of expenses or injury). We will following termination delete all personal information held by us relating to you.

 

While you are a member of SCOTSIN and when using our website, and by way of example, you agree not to use our site to:

(a)    Commit a criminal offence;

(b)    Promote sexually explicit material;

(c)    Defame, abuse, harass, stalk, upset, embarrass, alarm, threaten or otherwise violate the rights (such as rights of privacy and publicity) of others;

(d)    Publish, distribute and /or disseminate any harmful, obscene, indecent, unlawful, libellous, profane, defamatory, infringing, inappropriate, hateful, or racially, ethnically or otherwise objectionable material or information;

(e)    Use other Members' or Users personal data for purposes other than establishing contact that is reasonably expected to be welcomed by such other Members or Users;

(f)    Submit materials that are unlawful or promote or encourage illegal activity that would violate the property rights of others;

(g)    Submit materials of any third party without such third party's prior consent, or materials that falsely express or imply that such materials are sponsored or endorsed by SCOTSIN;

(h)    Create a false or misleading identity of, including, but not limited to, a SCOTSIN employee, or falsely state or otherwise misrepresent your affiliation with a person or entity, for the purpose of misleading others as to the identity of the sender or the origin of a message or to harvest or otherwise collect information about others;

(i)    Transmit, email or post any material that contains in any form, software or such programs as including but not limited to, Trojan horses, worms, time bombs, cancel-bots, computer code, files or programs designed to interrupt, destroy or limit the functionality of the computer software or hardware or the telecommunications equipment;

(j)    Damage, disable, overburden or impair the website in an unlawful manner;

(k)    Attempt to gain unauthorised access to the SCOTSIN website and service, other accounts, computer systems or networks connected to the SCOTSIN website or service, through password mining or any other means;

(l)    Modify, adapt, translate, or reverse engineer any portion of the SCOTSIN service, or use any robot, spider, site search / retrieval application, or other device to retrieve or index any portion of the SCOTSIN website or service;

(m)    Reformat or frame any portion of the web pages that are part of the SCOTSIN website and service;

(n)    Disseminate content that infringes any patent, trademark, trade secret, copyright, design right, registered design right, rights of privacy or publicity, or any other proprietary or  intellectual property law rights or any other applicable law;

(o)    Remove any copyright, trademark or other proprietary notices contained in or on the SCOTSIN website or service;

(p)    Disseminate any unsolicited or unauthorised advertising, promotional materials, junk mail, spam, chain letters, pyramid scheme, or any other form of such solicitation;

(q)    Harvest or collect email addresses or other contact information of Members or Users, including usernames, from SCOTSIN website or service, by electronic or other means.

You may not use the website or services for any illegal or unauthorised purpose. International users agree to comply with all local rules regarding online conduct and acceptable conduct, including laws regulating the export of data from your country of residence. You are solely responsible for your conduct and any data, text, information, graphics, photos, profiles, audio and video clips, links and other content that you submit post and display on the SCOTSIN website and service.

 

While our website is as accurate as possible, we cannot accept responsibility for any inaccuracies or errors beyond our reasonable control. Further, under no circumstances does SCOTSIN have any obligation to check the accuracy or truthfulness of any materials, nor to monitor any member’s use of the website.

We may from time to time provide interactive services on our site, including without limitation:

•    Chat rooms and forums;

•    Bulletin boards;

•    Classified Advertisements;

•    Blog entries;

•    Online booking and shopping;

•    Newsletter (Integrated Email);

•    Image and photo gallery

Where we do provide any interactive service, we will provide clear information to you about the kind of service offered, if it is moderated and what form of moderation is used. Where we do moderate an interactive service, we will normally provide you with a means of contacting the moderator, should a concern or difficulty arise.

 

We will do our best to assess any possible risks for users from third parties when they use any interactive service provided on our site, and we will decide in each case whether it is appropriate to use moderation of the relevant service in light of those risks. We expressly exclude our liability for any loss or damage arising from the use of any interactive service by a user in contravention of our content standards, whether the service is moderated or not.

Changes to our acceptable use policy may be made from time to time and will be notified to you by the posting of updated versions of our policy on our website.

Editorial Guidelines for submitting news and features to SCOTSIN (the Site).

 

These guidelines are to help you understand what is acceptable for inclusion on www.scotsinlondon.com / www.scotsin.com . While we keep our website as free and open as possible, you need to ensure that all editorial submissions abide by the guidelines outlined below.

 

Any article you submit will be covered by this Editorial Policy. SCOTSIN reserves the right to change, modify, remove, move or close any posting or content without warning. By using our website and / or registering you agree to follow these guidelines as well as the SCOTSIN Terms and Conditions [LINK TO TERMS AND CONDITIONS] , Acceptable Use Policy [LINK TO ACCEPTABLE USE POLICY] and Privacy Policy [LINK TO PRIVACY POLICY] ; any violation may result in material being removed or a ban being enforced on your access to the website.

 

By uploading content you give SCOTSIN the worldwide and perpetual right to electronically publish and distribute content on the website, in email format and within hard copy newsletters without any prior notice to the Author. Copyright remains with the Author who will be credited in all circumstances where SCOTSIN has control.

Your submission should:

•    be of interest and relevant to the SCOTSIN social and business networking news and events community and its clients;

•    not contain any content that may be considered abusive, defamatory, hateful, threatening, libellous, infringes on the legal rights of others, any material that may breach applicable laws, any material that attempts to impersonate any SCOTSIN employee, or any material that breaches SCOTSIN terms and conditions. You agree not to post, or encourage others too post any such submission;

•    not contain blatant self-promotion;

•    not be a repeat submission of a previous article on SCOTSIN;

•    not include html tags in your article;

•    not be submitted in CAPS, we will change to "Upper and Lower Case.";

•    not include your contact details at the bottom of your article. They will be removed. Details of, and in some cases a link to, the author(s) appears automatically at the end of each article;

•    not include duplicate identical URLs, only one link is allowed for each company mentioned within the article or press release.

You should also understand that there will be no compensation from SCOTSIN for the content submitted unless previously agreed. You further understand that a submission to SCOTSIN does not automatically guarantee publication. The editor's decision is final and no correspondence will be entered into regarding non-publication other than referring to this Editorial Policy.

 

Submission of news items and articles on SCOTSIN third parties is not guaranteed or implied nor does this form part of any contract with SCOTSIN.

 

The Site reserves any and all rights not expressly stated herein.

At Scots In London Ltd (“SCOTSIN” and "Scotsin" and "Scotsin.com" and "ScotsInLondon.com" and “SIL”  and "Scots In London" and "Scottishin" and "Scotlandin" and "us" and "we"), we believe in protecting the privacy of our Members’ personal information. The term “you” refers to the user of or visitor to our website. This policy explains how SCOTSIN use and treat the processing of your personal data by us from time to time. By using our site, you consent to such processing and you warrant that all data provided by you is accurate. You should read this Privacy Policy in conjunction with the Terms and Conditions and Acceptable Use Policy and Editorial Policy.

 

As our website and our business are established in the United Kingdom we are governed by the provisions of the Data Protection Act 1998 (‘the Act’). We have a legal duty to protect any information – personal data or sensitive personal data - we collect from you and ensure it is held and processed in accordance with the data protection principles set out in the Act.

For the purpose of the Data Protection Act 1998 (the Act), the data controller is Scots In London Ltd.

When you register, for the SCOTSIN service, you provide us with and we collect certain personal information about you, which may include your name, contact details, and any other information we may request from you upon registration. We may also collect information about your usage of our website, as well as information about you from content you post to the website and emails or letters and meetings.

Your information will enable us to provide you with access to the appropriate parts of our site upon registration and the ability to process appropriate product or service requests; you will have the ability to edit your information. We also use and analyse the information we collect so that we can administer, support, improve and develop our business.

 

In particular we require this information to understand your needs and provide you with a better service. It will also enable us to customise content for you and to contact you for customer feedback. Further, where you have consented, we might also use your information to contact you with information which we think may interest you, this may be via email or newsletter. If you decide in the future that you do not wish to be contacted then please contact us [LINK TO CONTACT US] .

 

We may be required, to share your personal details to comply with a criminal investigation or to meet any other legal obligation. We may also use your personal information and details of your IP address in order to limit access to the service if your account is used in violation of the Acceptable Use Policy. Your information depending on your membership status will also be searchable and accessible to the SCOTSIN network and across the world-wide web (according to your privacy settings), including your username, user level and profile picture.

 

Your information is available to other users who have been granted access through your privacy settings. The only legitimate way of making contact with a friend is for a member to send a friend or business connection request. We will notify the Member, using the email address he/she has provided to us that SCOTSIN is holding an email for him/her, and the Member can collect the email when logged in to the SCOTSIN service.

 

Members may check and (if required) change the email address we hold for them at any time through “My details/profile”. Members’ personal notes must NOT include their email address. Sent and received emails may appear in a Member’s Inbox on the SCOTSIN service for a period to be determined by SCOTSIN.

When you use SCOTSIN, you will be asked to, or will need to, provide personal details about yourself, from time to time, such as when you (in no specific order):

2.1    Visit our site;

2.2    Register an interest;

2.3    Register, sign up or subscribe to become a SCOTSIN user;

2.4    Register, sign up or subscribe to SCOTSIN newsletters or email updates;

2.5    Send an e-card/e-postcard;

2.6    Email/Invite/Tell a friend;

2.7    Set up a personal profile;

2.8    Form and manage connections/relationships;

2.9    Send messages;

2.10    Perform searches;

2.11    Add/Submit/Set up events;

2.12    Add/Submit/news;

2.13    Add/Submit/blog(s);

2.14    Add/Submit/ad(s);

2.15    Add/Submit/weblink;

2.16    Add/Submit/enquiries to us/contact us;

2.17    Add/Submit/directory enquiries;

2.18    Form groups;

2.19    Upload media;

2.20    Provide us with your business card or contact details;

2.21    Use SCOTSIN products and services;

2.22    Submit information to us by participating in SCOTSIN surveys;

2.23    Enter online promotions, competitions or prize draws via e-mail or website;

2.24    Add applications; and

2.25    Transmit information through various channels.

An example of how we will use your personal details to communicate with you:

3.1    Service Emails

We will send you notifications regarding new services offered by SCOTSIN that we think you may find valuable. SCOTSIN may send you service-related email announcements through the general operation of the service. Please find below a list of the types of emails (“Service Emails”) you can expect to receive from SCOTSIN to help you use the service most effectively (in no particular order):

•    Validation Email – the email we use to verify your email address when you first register;

•    Welcome Email – emails which explain how to use the site when you first join;

•    Payment Receipt – this is sent if you upgrade to Paid-Up Membership;

•    Automatic Paid-Up Membership renewal alerts – if you have selected automatic renewal of your Paid-Up Membership, we will alert you before this happens;

•    Key Service Messages – if we need to notify you about changes to the service;

•    New Message Notification and Reminders – when you receive messages from SCOTSIN Members wishing to contact you;

•    Notes/Profile and Photo Approval Notification;

•    Service Suspension Notices – if you have violated the Acceptable Use Policy.

3.2    Newsletters and Email Updates
If you opt to register for email updates from us, a copy of the information will be kept securely by us and/or our technology supplier and will be held until such time that you unsubscribe or inform us otherwise. This information is stored to allow us to send information that may be of interest to you and keep you informed about our initiatives, products and services, and other initiatives.

 

This information may be stored on back up tapes to avoid loss of data. We may also notify you by email, mail, fax, land line telephone, mobile phone, where you have provided us with details or consent to us. If you are a website user, you can sign-up or opt-out from SCOTSIN newsletters and email alerts at anytime by logging-in to the My Profile section of the web site and changing your email preference settings.

3.3    Surveys

We may also ask you to voluntarily complete surveys in order to improve services to you. Such answers are confidential. If you do not wish to participate in a survey you are free to decline.

3.4    New People, Company and Club Alerts

We will automatically send you our New People, Company and/or Club Alerts. These are an essential part of the SCOTSIN service because they highlight new information and tell you when people you may know or may wish to connect with have joined the site or have added more information.  If at anytime you don’t want to receive the New People, Company and/or Club Alerts, while you are logged in, please visit the "My Profile" section and amend your email preferences.

3.5    Lend your support / Refer (Invite) a Friend / Register an Interest / Sign-up to Newsletter

If you opt to add your name to a supporters list, register an interest, sign-up to the SCOTSIN newsletter or membership, and/or send an e-postcard and/or tell a friend, only your name as an individual, or a company’s name, will be displayed on the website. Email addresses will not be displayed. We may also share the details you have provided with other SCOTSIN related organisations or associations, only for the purpose of furthering SCOTSIN.

3.6    Server log files

Log files allow us to record visitors’ use of the website. The ISP hosting the website puts together log file information from the site which we use to make changes to the layout of the site and to the information in it, based on the way that visitors move around and interact with it. Log files do not utilise any personal information.

3.7    Email / Refer (Invite) a Friend / Tell a Friend

If you choose to use our invitation service to refer (invite) a friend, tell a friend about our site, we will ask you for your friend's email address and full name.  We will automatically send your friend an invitation to visit the site. Your friend / the recipient will receive an email from the address you entered in “your email address” and a URL link. SCOTSIN stores this information in order to register a friend and to record and track the success of our referral program. Your friend may contact us [LINK TO CONTACT US] .

3.8    Sending an e-Card / e-Postcard

When you send an e-card / e-postcard from the SCOTSIN website, some personal details may be retained other than your message. By clicking the “send” button you agree to this message being held on a web server. The recipient will receive an email from the address you entered in “your email address” and a URL linking to the message. This message may be held for a duration of 12 months and/or until the message has been accessed.

3.9    Mobile Telephone Numbers

SCOTSIN may also collect your mobile telephone number so that we can text you about news and exclusive SCOTSIN offers. If you do not wish to receive any marketing material, you can de-register your mobile telephone number by deleting the mobile phone option in the My Profile section or by contacting us [LINK TO CONTACT US] .

We obtain information about your general internet usage by using a ‘cookie’. A cookie is a small amount of data, a file or unit of information, like a tag, which asks permission to be placed on your computers hard drive. By using cookies, we can track or customise your visit and enhance your website experience.

Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences and pages you have visited. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us nor does it deliver viruses to your computer. Once you agree, the file, or cookie, is added or stored on the user’s computer via the web browser. By default, we use a persistent cookie that stores your login ID to make it easier for you to login when you come back to SCOTSIN.

To enable us to improve our website, we gather certain information about your use of the site, including details about your computer, including where available your IP address, operating system and browser type for system administration and to collate statistical data about our users browsing actions and patterns. The information you provide to us will be held on our computers in the United Kingdom and may be accessed by or given to our staff and others who act for us. Third parties utilise your information for marketing, advertising or other promotional purposes but such data will not include any information which could be used to identify you.

You may refuse to accept cookies by activating the settings on your browser. However, this may prevent you from taking full advantage of the website, as you may be unable to access certain parts of the SCOTSIN service.

SCOTSIN may use information in your profile without identifying you as an individual to third parties. We do this for purposes such as gathering data, personalising advertisements and promotions so that we can provide you with SCOTSIN service. We believe this benefits you.

5.1    Networking communities share information with others

SCOTSIN networking community is about sharing information with others - members, users, friends and people in your networks - while providing you with privacy settings that restrict other users from accessing your information. We allow you to choose the information you provide to friends and networks through SCOTSIN. Our network architecture and your privacy settings allow you to make informed choices about who has access to your information. We do not provide contact information to others without your permission.

5.2    Where you have opted-in to receive information from others

Third parties with whom we share your information may contact you by post, telephone, e-mail or provide you with other information which may be of interest to you or to give you information about forthcoming events, initiatives or other activities. Such third parties shall only contact you when you have provided consent when applying to become a registered SCOTSIN member or subsequently, by accepting our terms and conditions.

If, at any time you wish to withdraw your consent for your personal data to be passed to third parties and/or for such third parties to contact you then contact us [LINK TO CONTACT US] .

5.3    Providing information to Service Providers

We may provide information to service providers to help us provide you with the Service you subscribed for. Specifically, we may use others to facilitate our business, such as to host the service at a co-location facility for servers, to send out email updates about SCOTSIN, to remove repetitive information from our user lists, to process payments for products or services, to provide search results or links (including sponsored links), or to offer an online job application process. In connection with these offerings and business operations, our service providers may have access to your personal information for a limited time in connection with these business activities. Where we utilise third parties for the processing of any personal information, we implement contractual protection limiting the use of that information.

5.4    Controlling your Personal Information

You may choose to restrict the collection or use of your personal information in the following ways:

5.4.1    whenever you are asked to fill in a form on the website, look for the relevant box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes;

5.4.2    if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by contacting us [LINK TO CONTACT US] ;

5.4.3    if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by contacting us [LINK TO CONTACT US] .

5.5    Demonstration Accounts

We occasionally provide demonstration accounts that allow non-users a glimpse into the SCOTSIN world. Such accounts have only limited capabilities and passwords are changed regularly to limit possible misuse.

5.6    Provision of Stores / Shops and Services with others

We may offer stores/shops or provide services jointly with other companies on SCOTSIN and we will make this clear on the website. We may share customer information with that company in connection with your use of that store/shop or service.

5.7    When you post or share information with others

When you use SCOTSIN, certain information you post or share, such as personal information, blogs, comments, messages, photos, videos, marketplace listings or other information, may be shared with other users. All such sharing of information is done at your own risk. Please keep in mind that if you disclose personal information in your profile or when posting comments, blogs, messages, photos, videos, marketplace listings or other items, this information may become publicly available.

The principles we apply are:

5.7.1    We, and (where relevant), our credit card processing agents, will not supply your personal data to a third party for commercial exploitation – thus, you can rest assured that we will not sell the lists of our Users’ email addresses to a third party; and

5.7.2    The only circumstances in which we will provide any of your personal data to a third party for non-commercial purposes are those contained in this Privacy Policy.

5.8    Credit Card information

WorldPay Plc and Streamline are our payment providers (both are owned and part of the Royal Bank of Scotland Plc group of companies). We may also use PayPal. Both operate a secure server, to process our credit card payments. They encrypt Users’ credit and debit card information and authorise payment directly. This means that Users’ full credit card details are never revealed to us. WorldPay Plc and Streamline may transfer to, process and hold credit card information in countries within or outside the European Economic Area in connection with performing their duties.

5.9    Changes in the SCOTSIN business

If the ownership of all or substantially all of the assets, of the SCOTSIN business, or individual business units owned by SCOTSIN, which SCOTSIN uses to operate a key area of its business, were to change, or are acquired by a third party, or involved in a merger, we may transfer your user information and personal data we hold to that party so that the acquirer, new owner, or merged entity, can continue to provide the service / continue operations. In any such transfer of information, we will require that the new entity follow any pre-existing Privacy Policy so that your user information would remain subject to the provisions, which you have agreed to on registration.

SCOTSIN may market third party products and services. SCOTSIN may also pass your data to carefully selected third parties who then in turn contact you for marketing or other purposes.

If you do not wish to receive any information about products and services carefully selected by SCOTSIN on the basis of the information, which you have provided on your registration form, then please contact us [LINK TO CONTACT US].

5.10    User Content

Information posted on the Site is done so at your own risk. Although we set privacy options that limit access to your information, please be aware that no security measures are perfect or impenetrable. We cannot control the actions of other Users with whom you share your pages and information. Therefore, we cannot and do not guarantee that User Content you post on the Site will not be viewed by unauthorised persons. We are not responsible for circumvention of any privacy settings or security measures contained on the Site. You understand and acknowledge that, even after removal, copies of User Content may remain viewable in cached and archived pages or if other Users have copied or stored your User Content.

Any improper collection or misuse of information provided on SCOTSIN is a violation of the SCOTSIN Terms and Conditions and Acceptable Use Policy of Use and should be reported [LINK TO CONTACT US] .

We are committed to ensuring that your information and all the other information we hold is secure. In order to protect our customer database and prevent unauthorised access or disclosure. SCOTSIN do restrict access to member information to those employees who need access to perform their job functions, such as our customer service personnel and technical staff.

 

We propose to employ 128 bit encryption technology in all areas of the site which require you to provide personal or account information. This is done to prevent unauthorised use of the information you are sending to the server.

We employ a system of user name and passwords (secured by member-created passwords) to ensure that access to the systems is limited to those with authorisation. SCOTSIN is committed to taking precautions to safeguard the privacy of users and their member account information whilst providing a personalised and valuable service.

However, whilst SCOTSIN take all reasonable steps to ensure that the information you provide will be kept secure from unauthorised access and protect member information that is stored within our database from unauthorised access, you should note that the internet is not a secure environment and SCOTSIN cannot guarantee that information will be secure during transmission by you to this website.

 

Because we are constantly reviewing and expanding our area of coverage, we may transfer your personal data or sensitive personal data about you to countries or territories outside the European Economic Area which may or may not have data protection laws that provide as much protection as the United Kingdom.

 

Your Responsibility as a User

However, it remains each User’s responsibility to:

6.1    Protect against unauthorised access to your details (My Profile section);

6.2    Ensure no-one else uses the SCOTSIN service on that Member’s machine while it is “logged on” to the SCOTSIN service - your email address, username and password is personal to you and may not be used by anyone else to access SCOTSIN;

6.3    Ensure that you will not do anything which would assist anyone who is not a registered user to gain access to any registration area of SCOTSIN, nor will you assist anyone who is not a subscriber to gain access to subscription services;

6.4    Log-off or exit the SCOTSIN service when not using it;

6.5    Keep his /her password secure; and

6.6    Inform SCOTSIN if you believe that someone may be using your e-mail address, username or password fraudulently.

You should be aware that when you disclose personal information on any public or members   bulletin board, blogs or forum or chat area of this or any website used as a result of this website that information can be collected and used by anyone who views that website. This may result in unsolicited messages from other participants or parties. SCOTSIN is not responsible for any such messages. Personal information passed to any other website will be held in accordance with the Privacy Policy of that website. Please take the time to review these third party Privacy Policies to ensure that you have no objection to them holding your personally identifiable data.

 

SCOTSIN takes appropriate precautions to protect our users' information. Your account information is located on a secure server behind a firewall. When you enter sensitive information, we encrypt that information using secure socket layer technology (SSL). (To learn more about SSL, go to http://en.wikipedia.org/wiki/Secure_Sockets_Layer). Because email and instant messaging are not recognised as secure communications, we request that you do not send private information to us by email or instant messaging services. If you have any questions about the security of the SCOTSIN Web Site, please contact us. [LINK TO CONTACT US] .

As a SCOTSIN member, you will at all times be able to access, and amend most of your personal information data through the Site, which is readily available by the profile editing tools. You will have control over the accuracy of your personal information and should make sure it is keep up-to-date at all times. If, at any time, you wish to check, verify, amend, modify, remove, delete or update your personal profile information you have provided to SCOTSIN, you can do so online by logging into your account and accessing features such as "Edit Profile" on your personal profile page. Information will be updated as soon as possible. Removed information may persist in backup copies for a reasonable period of time. Where you make use of the communication features of the service to share information with other individuals on SCOTSIN, you generally cannot remove such communications.

A copy of all information is kept securely by SCOTSIN and may be kept by our technology supplier. It will be held by SCOTSIN or until you inform SCOTSIN otherwise. This information may also be stored on back-up tapes to avoid loss of data.

Your use of SCOTSIN, and any disputes arising from it, is subject to this Privacy Policy as well as our Terms and Conditions and Acceptable Use Policy and all of its dispute resolution provisions including arbitration and limitation on damages. Scots In London Ltd reserve the right to change our Privacy Policy, Terms and Conditions and Acceptable Use Policy at any time by updating this page.

 

Non-material and material changes and clarifications will take effect immediately, or as stated. If we make changes, we will post them and will indicate at the bottom of this page the policy's new effective date. If we make substantial material changes to this policy (such as by using the users’ personally identifiable information in a manner materially different from that stated at the time of collection), we will notify you here, by email, or through notice on our home page, and we may provide you with another opportunity to opt-out of having your data held in accordance with the amended Policy.

 

We encourage you to check this page regularly on an ongoing basis to ensure that you understand our current Privacy Policy and are happy with any changes. Unless stated otherwise, our current Privacy Policy applies to all information that we have about you and your account. Regularly reviewing the website ensures you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with third parties. A User is bound by any changes by continued use of this website.

The SCOTSIN site and/or service contains links to external websites of interest i.e. other web sites, advertising material and/or promotions of third parties. To the fullest extent permitted by law, SCOTSIN is not responsible for the privacy practices, or the content, of other websites of third parties – their content, advertising, information, products and services - including, without limitation, any error, omission or inaccuracy. Once you have used these links to leave our site, you should note that we do not have any control over that website. Therefore, we cannot be responsible for the protection and privacy of any information, which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and we encourage our users to be aware when they leave our site to read the privacy statements of each and every web site that collects personally identifiable information. This Privacy Policy applies solely to information collected by SCOTSIN.

Advertisements that appear on SCOTSIN are sometimes delivered (or "served") directly to users by third party advertisers. They automatically receive your IP address when this happens. These third party advertisers may also download cookies to your computer, or use other technologies such as JavaScript and "web beacons" (also known as "1x1 gifs") to measure the effectiveness of their ads and to personalise advertising content. Doing this allows the advertising network to recognise your computer each time they send you an advertisement in order to measure the effectiveness of their ads and to personalise advertising content. In this way, they may compile information about where individuals using your computer or browser saw their advertisements and determine which advertisements are clicked. Some Advertising may not be relevant to you. Some Advertising may be governed by special terms and where this is the case, you are advised to read these carefully as such special terms will take precedence over any conflicting terms in this Agreement. If you have any complaint, question or request relating to advertising material (including if you want to advertise on the Site/in any Service) please contact us [LINK TO CONTACT US] .

SCOTSIN does not knowingly collect or solicit personal information from anyone under the age of 18 or knowingly allow such persons to register. If you are under 18, please do not attempt to register for SCOTSIN or send any information about yourself to us, including your name, address, telephone number, or email address. No one under age 18 may provide any personal information to or on SCOTSIN. In the event that we learn that we have collected personal information from a child under age 18 without verification of parental consent, we will delete that information as quickly as possible. If you believe that we might have any information from or about a child under 18, please contact per details below.

You have the right to access information held about you. Your right of access can be exercised in accordance with the Data Protection Act (“the Act”). Any access request may be subject to a fee of up to £30 to meet our costs in providing you with details of the information we hold about you.

All notices given by you to us must be given to SCOTSIN at our registered office at Scots in London Ltd, Q Court, 3 Quality Street, Edinburgh, EH4 5BP, Scotland. We may give notice to you at either the e-mail or postal address you provided to us at registration. Notice will be deemed received and properly served immediately when posted on our website, 24 hours after an e-mail is sent, or three days after the date of posting of any letter. In proving the service of any notice, it will be sufficient to prove, in the case of a letter, that such letter was properly, stamped and placed in the post and, in the case of an e-mail, that such e-mail was sent to the specified e-mail address of the addressee.

If you have any questions about the services SCOTSIN provides, wish to make a complaint, or wish to report a violation then please contact us at Scots In London Ltd, Scotsin.com, Q Court, 3 Quality Street, Edinburgh, EH4 5BP. Telephone 07748 148080 or email This e-mail address is being protected from spam bots, you need JavaScript enabled to view it This e-mail address is being protected from spam bots, you need JavaScript enabled to view it.

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